Records retention and disposition schedule mu1 supersedes and replaces all records retention and disposition schedules previously issued by sara for use by cities, towns, villages and fire districts. General retention and disposition schedule for new york state government records effective september 2016. General retention and disposition schedule for new york state government. Records retention and disposition schedule ed1 new york. Microfilm negative copy transfer to illinois state archives. It is a revised edition of records retention and disposition schedule mu1. Training and safetys record problems are linked to current software 34. Many of these materials are available on websites, including the governors website ny.
Purpose this revised records retention and disposition schedule indicates the. The new york state archives developed the following records retention and disposition schedules in partnership with state and local governments. Archives produces a general retention and disposition schedule for new york state. State archives or the directors office, vital records section, new york state. View document new york codes, rules and regulations state. Record retention schedule share accident reportsclaims settled cases 7 years. Records management administrative services gateway.
Record retention schedule new york state veterinary. Recordsrecords managementretention guidancesafeguarding restricted. For more information on new york document retention, contact your proshred new york team. Home federal records management general records schedules grs take me to the grs. For more information about the freedom of information law and the publics right to gain access to government records, please see the website for. These software applications are not records management applications. If your business is in hawaii, texas or new york new jersey, feel free to connect with any of our records management. Capital stock and bond records ledgers, transfer registers, stubs showing issues, record of interest coupons, options, etc. Past schools new york association of local government records. The ed1 records retention and disposition schedule indicates the minimum length of time that officials of school districts including community school districts in. Planning guideline for federal information systems and the new york state. New york state general retention and disposition schedule defines the record. The city of rochester received a grant from the nys archives. Records retention schedule application for authority to dispose of state.
Records retention and disposition schedule for cities, towns, villages, and fire districts. The goal of records management is to have university employees create the records. They document a variety of subjects including geography, history, natural sciences, fine arts, trades, industries and education. The mu1 records retention and disposition schedule indicates the minimum length of time that officials of cities, towns, villages and fire districts must retain their records before they may be disposed of legally. Starred records series added by state archives 108. Retention and disposition schedules new york state archives. General retention and disposition schedule for new york state. Government records that covers many common administrative, fiscal, and. The new york state archives has provided a document retention schedule building resource specifically aimed at local government and educational departments, but it can help provide information to commercial businesses as well. New york state archives publication 41 retention and. Below weve compiled record retention schedules by state for municipalities, special districts and state agencies, boards and commissions, as well as general employer recordkeeping laws to help your business become compliant. Protects data from threats such as hardware failure, software failure. Records retention and disposition schedule ed1 new york state. The new york state archives is part of the office of cultural education, an office of the new york state education department.
Record retention and disposition policy university at buffalo. The agency records management officer and state archives staff can. This schedule does not cover retention periods for records of new york city offices and boroughs. Records management center record archives and the flow of records. The university archives accepts some records for permanent retention. Retention and disposition schedules state professional. Records retention and disposition schedule mu1 new york. General retention and disposition schedule for new york state government records. New york state archives managing records state university of new york.
Records retention new york state department of health. Administrative documents, such as meeting minutes and financial records must be retained for 7. The new york state archives local government retention schedules can be a bit. The university of the state of new york the state education department. All documents should be appraised for historical value and considered for permanent retention. For use by school districts, boces, county vocational education and extension boards, and teacher resource and computer training centers. Disposition schedule for new york state government records contains guidelines.
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